Request for Building Use
Click here for Request for Building Use Form.
**This form must be printed out, completed, signed and returned to the building contact person listed below.**
Please read and be sure that you understand the following policies and notices regarding the use of Avon Public Schools facilities and/or grounds:
Before an event (request) can be approved by the District for the use of school facilities, organizations must submit a current "Certificate of Insurance" to be kept on file in the Facilities Office.
- BOE Policy #1330 regarding Community Use of School Buildings
- Limited Cellphone Reception at Roaring Brook School
- Guideline Regarding the Use of Media Services/Equipment
- Safety Guidelines per Avon Fire Marshall
Visitors to Roaring Brook School should be aware that many cellular phone service providers do not offer reliable cellular reception in and around Roaring Brook School. In the event of an emergency, Roaring Brook School contains emergency phone which may be used exclusively for the purpose of summoning emergency assistance. The phones are yellow in color and located in the main corridor, the gymnasium and in the cafeteria. Visitors should familiarize themselves with the location of the nearest emergency phone when visiting Roaring Brook School. The emergency phone connect to emergency responders (911) ONLY!
Avon Public Schools will provide the following equipment for your reserved engagement when this form
is completed by the person responsible for the activity. This document supersedes any similar
documentation/policies which may be out-of-date.
Avon Public Schools will provide a technician to operate the following systems for your event. No
"outside" persons (professionally-trained or otherwise) are allowed to use the school sound and lighting
systems unless their use is continually monitored by an Avon Public Schools technician. You will be
billed $50 per hour for setup-time, event-time, and cleanup-time for this support. For events at AHS
involving elaborate lighting and/or sound requirements, we encourage you to contact us ahead of time
to review your needs.
1. Lighting (anything other than normal house/ceiling lights)
The following equipment is available, but must be set-up and monitored (at your cost) by our technical
staff in many cases. Please contact us at the numbers below for more information on your specific
1. DVD player w/ LCD projector & screen
2. Laptop w/ LCD projector & screen
3. VCR player w/ LCD projector & screen
The following equipment is available for groups to operate independently:
1. Slide Projector w/ screen
2. Overhead projector w/ screen
3. CD player
The Library Media Center staff and school administration have complete discretion with regard to which
systems/equipment a particular group will be allowed to operate independently. In these cases, you
must arrange an appointment with the school librarian at least one week prior to your activity
(scheduled between the hours of 8 am and 2 pm, Monday through Friday). At that time, you will receive
necessary instructions for operating the equipment. No equipment will be provided for YOU to operate
independently at your event unless you have made the above arrangements.
The applicant assumes the responsibility of returning the borrowed equipment in the same condition
received. In case of loss, theft or damage of the equipment, the applicant agrees to pay any and all bills
for the repair and/or replacement of the equipment within ten days of receipt of a formal billing by the
Avon Public Schools.
Please contact the office in the appropriate building with any questions:
Kelly Tubridy - Avon High School - Phone: 860-404-4740; Fax: 860-404-4743
Robyn Addis - Avon Middle School - Phone: 860-404-4770; Fax: 860-404-4773
Lucia Esposito - Thompson Brook School - Phone: 860-404-4870; Fax: 860-404-4873
Peggy Alexander - Roaring Brook School - Phone 860-404-4810; Fax: 860-404-4813
Dianne Anderson - Pine Grove School - Phone 860-404-4790; Fax: 860-404-4793
Please note that building-use requests must be submitted 10 days in advance of any event. Only pages 1-3 need to be completed in full and submitted to the appropriate school secretary.
Saturday and Sunday events will be billed the overtime rates for custodians
I have read, understand and agree to abide by the above-listed policies governing use of Avon Public Schools building, grounds, and equipment.